Towards Earth Summit Two

Manual

Strategy, Structure and Organization

NGO Global Gathering / Expo'97
and NGO Participation in the U.N. Special Session






NGO Global Gathering Expo'97
and NGO Participation in the U.N. Special Session


A. Overview


The CSD/NGO Steering Committee will be facilitating the partnership of NGO's in the United Nations General Assembly Special Session the June 23rd - 27 June, 1997.

This will include a presence on First Avenue facing the United Nations in several locations. The Steering Committee will make space available for events sponsored by and paid for by individual NGO Organizations.

They will organize special, cultural and entertainment events.

Objectives

To provide opportunity for NGO's to display and make presentations on Best Practices for sustainable development, developed since UNCED.

To provide facilities in close proximity to the United Nations perimeter for Events sponsored and conducted by NGO's.

To provide booths for exhibits.

To hold at least one major event sponsored by the NGO Steering Committee to the United Nations Commission of Sustainable Development.

To provide high visibility to NGO activity associated with the Special Session developed by the Sub-Committee of the NGO Steering Committee to the United Nations Commission on Sustainable Development.

Special Attractions will include:
Concerts by renowned artists
Special Youth Forum
International Institutional Displays (World Bank, UNDP, etc.)

Contact: Sharrye Moore
Telephone: +1 212 978-8000
Fax: +1 212 571-2036
E-Mail: Sharrye@igc.apc.org


NGO Global Gathering / Expo 97

CSD/NGO Steering Committee

Esmeralda Venancia Brown
Southern Co-Chair

Michael McCoy
Northern Co-Chair


NGO Global Gathering / Expo 97 Team

Special Session / Earth Summit





B. Meeting Schedule Working Group

Participant / Organization
Phone
Fax
Email / Web site
Evelyn Alvarez
Facilitator / Consultant		 +1 212 682-3633










Location of Activities

Meeting spaces for the NGO Global Gathering / Expo 97 have been reserved at the following locations in the immediate viciinity of United Nations Headquarters:

* United Nations Church Center 2nd floor

* Engineering Building (47th Street / 1st Ave)

* UNICEF Auditorium (44th Street / 1st Ave)

* Turkish Mission (46th Street / 1st Ave)

Note: To schedule meetings inside United Nations Headquarters - ie in Conference Rooms 4, A or E, contact Zehra Aydin, DPCSD. Tel +1 212 963-8811; Fax +1 212 963-1267; Email aydin@un.org

Additional information will be provided shortly as to the available rooms, sizes, times of availability, etc, for the NGO GLobal Gathering Activiites.

Meeting rooms will be available from June 23-27, 1997, between 9:00 AM - 7:00 PM - depending on the location. Please use the Meeting Room Application Form below to make

Meeting Room Application Form
(To be filled out for each meeting requested)

Title of Meeting

Organizing Organization

Responsible Person

Address

Telephone

Fax

E-mail

Web site

Description of Meeting (Less than 200 words)


















Special Needs





Signature of the Organizer

Date




C. Special Events/Free Activities Working Group

Participant / Organization
Phone
Fax
Email / Web site
Sharon McHale
Consultant / Facilitator
+1 212 963-5610
+1 212 963-0447
wfuna@undp.org
World Federation of United Nations Associations
Sharon Hamilton-Getz
+1 212 592-9091
+1 212 888-5875


Charmaine Crockett
+1 718 832-3044


Engaging the World with Compassion / Voices 21







Special Event/ Free Activity Application Form
(To be filled out for each Special Event)

Title of Event

Organization

Responsible Person

Address

Telephone

Fax

E-mail

Description of proposed Special Event / Activity (Less than 200 words)












Signature of the Organizer
Date


* Plenary Activities

* NGO Educational Events & Workshops

* Free Concert at Night in Exhibition Space 8:00 pm-10:00 pm

* Special Free Events
Students tours to U.N. & Global Gathering
Adults tours to U.N & Global Gathering



D. Exhibition Working Group

Purpose:
    Design, make available and implement Exhibition Spaces
    Recruit additional exhibits
    Develop educational theme for the whole Exhibition
    Help make the Exhibition a success
Participant / Organizations
Phone
Fax
E-mail / Web site
Irini Sarlis
Co-Convenor
+1 212 744-5200
+1 212 744-5200
sosny@undp.org
Society for Ecological Sensibility and International Alliance of Women
Bernadette French
Facilitator/Consultant


















Exhibition Application Form
(To be Filled out for each exhibit)

Exhibit Title

Organization

Responsible Person

Address

Telephone

Fax

E-mail

Description of Exhibits (Less than 200 words)



















Please attach diagram or design
Progress/ confirmation submitted

Design submitted

NOTE: Each exhibitor is responsible for all costs associated with their exhibits and are also responsible for having their exhibits manned during the hours that the exhibition is open to public.


Signature of the Organizer

Date



E. Fundraising Activities Working Group

Participant / Organization
Phone
Fax
Email / Web site
Sharrye Moore
Consultant / Facilitator


sharrye@igc.apc.org
Pan African Islamic Society







Activities of the Fundraising Activities Working Group include:

* Sales of Booths (implemented by Coordinator)

* Sale of Memorabilia (implemented by Coordinator)

* Journal Advertisement Promotional Kit (Implemented by Coordinator)



F. Master Calendar of Events Working Group

Participant / Organization
Phone
Fax
Email / Web site



















G. Local Promotion Working Group

Participant / Organization
Phone
Fax
Email / Web site
Kathia Boisrond












H. Lobby & Process Preparation Working Group

Purpose:
Facilitate effective and coordinated lobbying by NGOs
Participant / Organization
Phone
Fax
Email / Web site
Felix Dodds
Co-Convenor
+44 171 930-8169 x131
+44 171 930-5893
una@mcr1.poptel.co.uk
United Nations Environment & Development UK Committee
Carol Lubin
Co-Convenor
+1 212 289-2411
+1 212 860-4854
73043.2602@compuserve.com
International Federation of Neighborhood Centre and Settlement Houses
Robert Pollard
Consultant/Facilitator
+1 212 681-0917
+1 212 681-0771
infohabitat@igc.apc.org
Information Habitat: Where Information Lives












I. Media Subcommittee


Participant / Organization
Phone
Fax
Email / Web site
Dr. Waldaba Stewart
Chairperson
+1 718 773-8351 / 718 774-2496
+1 718 774-6946

Southern Diaspora Resource Center
Rey Allen
Consultant / Facilitator
+1 212 348-2740 / 718 991-7583 / 917 205-5079
+1 212 348-7114

Theatre International
Glen Gilpin
+1 718 773-8437
+1 718 774-6946

Southern Diaspora Resource Center
Sherrill Kazan
+1 212 758-8340



Pamela Kraft
+1 212 564-3329


Tribal Link Foundation
David Moore
+1 914 967-2371
+1 914 967-7562


Daa'Iyn Lomax
+1 212 279-0707



Michael Strauss


earthmedia@igc.apc.org

Ann Tate




Johnann Winchester
+1 212 969-0111


Communications Coordinating Committee for the United Nations











Activities of Media Subcommittee include:

* Press Kit

* Press and Communication Activity



J. Outreach 97

Participant / Organization
Phone
Fax
E-mail / Web site
Jan-Gustave Strandenaes
Editor
+ 1 212 963-5610
+1 212 963-0447
wfuna@undp.org
World Federation of United Nations Associations

Sharon McHale
Editor
+ 1 212 963-5610
+1 212 963-0447
wfuna@undp.org
World Federation of United Nations Associations

Michael Strauss
Journalist



Earth Media

Robert Pollard
Online Distribution
+1 212 681-0917
+1 212 681-0771
infohabitat@igc.apc.org
Information Habitat: Where Information Lives














K. Participation of Major Groups at Earth Summit+5



(This is an informal note prepared by the Division for Sustainable Development/DPCSD) and that is an Annex to the First Information Note on the Arrangements for the Nineteenth Special Session of the General Assembly

The special session of the General Assembly for an overall review and appraisal of implementation of Agenda 21 (informally known as Earth Summit+5) will take place 23-27 June 1997 at the United Nations Headquarters in New York. The special session will conduct an overall review and appraisal of Agenda 21 implementation since the 1992 Earth Summit in Rio de Janeiro.

WHO CAN PARTICIPATE

Any non-governmental organization that is in consultative status with the Economic and Social Council of the United Nations (including the list of NGOs who are accredited to participate in the meetings of the Commission on Sustainable Development and related bodies) can send representatives to the special session and attend the various meetings. A description of NGO access to different meetings is provided below.

REGISTRATION

ECOSOC accredited NGOs need to write to the DPCSD NGO Section to request passes for their representatives to attend the special session. The coordinates of the NGO Section are as follows:

Mailing Address 1 United Nations Plaza, 10th Floor
New York, NY, 10017, USA
Telephone: 212-963-4842, or 963-4843,
Fax: 212-963-4892

(NGOs can also fax their letters to the CSD Secretariat at 212-963-1267)

Please be advised that last minute registration arrangements will not be possible. Similarly, guest passes or one-day passes will not be available.

REGISTRATION SCHEDULE

Registration will be open from 11 to 27 June 1997. Regular working hours will be 9 am to 5 pm. The Centre will be open the weekend of 21 to 22 June 1997. During the period of 22 June till 24 June the Centre will be open after regular working hours as required

REGISTRATION VENUE

866 UN Plaza (ALCOA Building, 48th Street East of First Avenue), 6th floor.

FUNDING

There is no financial assistance available from DPCSD for travel and accommodation of NGOs. Participating NGOs must be prepared to cover related costs.

ACCESS TO MEETINGS

The special session will involve the following official meetings held in parallel:
Plenary meeting -- in the General Assembly Hall, 2nd Floor of the General Assembly Building
Ad-Hoc Committee of the Whole- in Conference Room 3, First Basement, UN Secretariat

Access:
...... to the Plenary
The entire second floor of the General Assembly and Conference Buildings will be a designated restricted area. Entry to the area will require a special pass that allows the bearer beyond the security check points.

A limited number of tickets have been arranged for the use of NGOs to access the GA Hall. For each of the 10 plenary meetings, there will be 125 tickets for NGOs to observe the debate from the 4th Balcony of the GA Hall. These tickets will be distributed through NGLS. Additional information will be provided later.

A limited number of NGO statement slots are available during the Plenary. Please see section titled "NGO Statements in the Plenary" below for more information

.........to the Ad hoc Committee of the Whole
The Committee of the Whole is the 'working group' of the special session. The Committee's main task is to finalize the negotiations of the texts that will be adopted by the General Assembly on the last day of the special session.

NGO access to the Ad hoc Committee of the Whole will be based on the practice of the main Committees of the General Assembly and the Commission on Sustainable Development. In other words, NGO participants can observe the work of the Committee, request statement opportunities, disseminate information etc.

NGO STATEMENTS IN THE DEBATE IN THE PLENARY

A total of 12 speaking slots in the debate in the Plenary have been allocated to non-governmental participants. Given the limited number of slots and the large number of major group organizations expected to attend the special session, the President of the General Assembly has put in place a mechanism of consultation based on the lead actors who facilitated the organization of the Dialogue Sessions with Major Groups at the Fifth Session of the Commission on Sustainable Development.

The distribution of the 12 slots among the major group categories will be as follows:


Major Group (slots)
Lead Organizations Invited to propose speakers

Youth (1)

Rescue Mission, REJULADS, CEN-Youth Caucus, Q2000

Women (1)

WEDO

Indigenous People (2)

International Alliance of Tribal Peoples of the Tropical Forest; International Indian Treaty Council, Innuit Circumpolar Conference


NGOs (2)
CSD NGO Steering Committee, ELCI, EEB

Local Authorities (1)

ICLEI

Workers/Trade Unions (1)
ICFTU

Business and Industry (2)
WBCSD, ICC

Scientific/Technological Communities (1)
ICSU, IUCN

Farmers (1)
WSAA, IFOAM, IFAP

The President of the General Assembly will select the speakers from among those proposed based on the following criteria (based on GA decision 51/467 of 18 April 1997).

---representing ECOSOC accredited organization.

---Geographical balance in the overall number of speakers

---Gender balance in the overall number of speakers

---Highest possible level representation

FACILITIES TO INCREASE ACCESS TO THE DEBATE IN THE PLENARY

125 seats will be reserved for NGOs on the Balcony of the GA Hall. Direct video links from the GA Hall will be available in Conference Room 4 which is designated as an NGO meeting room.

WORKING SPACE FOR PARTICIPATING NGOs

The following arrangements have been made to provide space for various NGO meetings and activities:

Conference Room 4: designated NGO room where participating NGOs can hold strategy meetings, organize side events or briefing meetings. The administration and scheduling of this room will be handled by NGLS in collaboration with the CSD NGO Steering Committee and the CSD Secretariat. Small suite of offices at the back of this room can be used as an office for NGO Coordination process such as the NGO Steering Committee.

Conference Rooms A & E: working rooms for NGOs. Computer systems be available in room A to facilitate the work of the NGOs. Those NGO representatives who wish to bring their own computer equipment are welcome to use this room to conduct their work. Two Internet hook-ups will be arranged.
DISTRIBUTION OF MATERIALS

Distribution of printed materials on the 2nd floor of the General Assembly building will not be allowed. Printed material can be distributed on tables that will be available outside the conference rooms 1, 3, and 4 in the first basement.

SIDE EVENTS

Given the limited time of a one-week special session, only a small number of side events are possible. These events are scheduled outside the official meeting times (that is, 1:15-2:45 pm or 6-8 pm). They will not be scheduled in parallel to the official meetings (that is between 10 am-1 pm and 3-6 pm). The tentative schedule of the side events can be requested from the CSD Secretariat after 30 May 1997.

_________________________________________________________________

This information note as well as other information relevant to Earth Summit+5 is available on the Internet at the following addresses:

http://www.igc.apc.org/habitat/summit
http://www.un.org/dpcsd/earthsummit
Please circulate this information note among your contacts to help the CSD Secretariat to reach as many people as possible.
_________________________________________________________________