First Information Note - 21 May 1997

This document was posted online by the United Nations Department for Policy Coordination and Sustainable Development (DPCSD) and has been re-formatted on behalf of the CSD/NGO Steering Committee by Information Habitat: Where Information Lives and made available on the World Wide Web at http://www.igc.apc.org/habitat/summit

Reproduction and dissemination of the document - in electronic and/or printed format - is encouraged, provided acknowledgement is made of the role of the United Nations in making it available.

First Information Note on

Arrangements for the Special Session of the General Assembly
for the
Overall Review and Appraisal of the Implementation of Agenda 21

(Nineteenth Special Session)
to be held at United Nations Headquarters
From 23 to 27 June 1997

United Nations Earth Summit +5

The present information note describes administrative and logistical arrangements for the special session of the General Assembly for the overall review and appraisal of the implementation of Agenda 21. Additional information will be issued as appropriate. Information can also be obtained on the Internet at http://www.un.org/dpcsd/earthsummit and at http://www.igc.apc.org/habitat/csd-97

Contents



I. Introduction
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I. Introduction

By resolution 44/228 of 22 December 1989 the General Assembly decided to convene the United Nations Conference on Environment and Development (UNCED). UNCED was held in Rio de Janeiro, Brazil from 3 to 14 June 1992. The Conference resulted in the adoption of the Rio Declaration on Environment and Development, Agenda 21 and the Non-legally Binding Authoritative Statement of Principles for a Global Consensus on the Management, Conservation and Sustainable Development of All Types of Forests. These documents were subsequently endorsed by the Assembly in its resolution 47/190. By the same resolution the General Assembly decided to convene not later then 1997 a special session for the purpose of an overall review and appraisal of the implementation of Agenda 21.

In resolutions 50/113 of 20 December 1995 and 51/181 of 16 December 1996, the General Assembly decided that this special session will be held for a duration of one week from 23 to 27 June 1997, at the highest possible level of participation. The General Assembly also determined organizational modalities for the preparations for the special session, including the relevant role of the Commission on Sustainable Development as a preparatory body, as well as the role of other relevant organizations and bodies of the United Nations system.

The General Assembly also recognized the important role played by major groups, including non-governmental organizations, in the implementation of UNCED recommendations and highlighted the need for their active involvement in the preparations for the special session, as well as the need to ensure appropriate arrangements for their contribution during the special session.



II. Information for Participants
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II. Information for Participants

1. Dates and Venue
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1. Dates and Venue
The nineteenth special session of the General Assembly will be held from Monday, 23 June to Friday, 27 June 1997, in the General Assembly Hall at United Nations Headquarters.



2. Arrival and Departure Information
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2. Arrival and Departure Information

Port of entry arrangements: Heads of State, Vice-Presidents, Crown Princes, Heads of Government and Heads of Delegation at Cabinet Minister level will be greeted at the port of entry by the United Nations Chief of Protocol or other senior United Nations officials. Governments, through their Permanent Missions, are responsible for compliance with all host country requirements with regard to entry formalities and for provision of all transport, transit and accommodation arrangements, in coordination with Host Country and City authorities.

Procedures at United Nations Headquarters from 23 - 27 June 1997:
An issue of particular concern is the arrival and departure of Heads of State/ Government and some Heads of Delegation at Cabinet Minister level, especially on the morning of Monday, 23 June. The Host Country will provide a security escort to Heads of State/Government and some Heads of Delegation. This security escort will include motorcade arrangements, and details should be obtained fro the Host Country authorities. In general, in addition to the police escort, only one vehicle will enter the United Nations complex. The remaining vehicles of escorted motorcades and un-escorted otorcades will arrive farther along First Avenue in front of the 46th Street gate.

As of 9:00 a.m. on 23 June 1997, the 43rd Street gate to the United Nations will be open only to the police assisted motorcades of Heads of State/Government, and of Cabinet Ministers who will be irected to the Delegates' entrance. The visitors' gate (First Avenue across from 46th Street) will be open for Heads of State/Heads of Government and Heads of Delegations at Cabinet Minister leve arriving at the United Nations either by vehicle or on foot, from where they will be directed by Protocol officers to the Delegates' entrance.

A provisional order of arrivals at Headquarters for each morning of the special session, based on protocol and security considerations, will be prepared and Delegations will be informed of this oder individually at a later date.

All persons in motorcades MUST have a valid United Nations grounds pass to enter the premises. In addition, appropriate access cards will be needed to enter restricted areas. Missions are kindly asked to ensure compliance with this requirement in order to avoid inconveniences at the entrance.
Departures from Headquarters will take place on an individual basis and according to the following procedure: A "motorcades desk", staffed by one Protocol and one United Nations Security Officend one Host Country security representative with communications equipment, will be set up on the second floor (East Foyer). Delegations wishing to depart will inform the motorcades desk personn who will summon the respective motorcades and inform the delegation upon their arrival. A delegation waiting area will be located at the foot of the escalator at the Delegates' Entrance in order to await the motorcades.


3. Registration and Accreditation
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3. Registration and Accreditation

For purposes of security and efficiency, efforts are being made to consolidate accreditation by the Protocol and Liaison Service, the Security and Safety Service, Media Accreditation and Liaison Unit and NGO Accreditation Unit into a single accreditation Centre. This accreditation /registration Centre will be open from 11 to 27 June 1997 at 866 UN Plaza, 6th floor (ALCOA Building - 48th Street East of First Avenue). Regular working hours will be 9 am to 5 pm. The Centre will be open the weekend of 21 to 22 June 1997. During the period of 22 June till 24 June the Centre will be open after regular working hours as required.



4. Provisional List of Delegations
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4. Provisional List of Delegations

A provisional list of delegations to the nineteenth special session of the General Assembly will be published by Protocol and Liaison Service. Delegations are requested to submit complete lists as soon as possible to the Chief of Protocol, Room S-0201A.



5. Security Arrangements and Responsibilities
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5. Security Arrangements and Responsibilities

Security responsibility for the special session is the same as that for any other activity at the United Nations. The United Nations Security and Safety Service is responsible for the security of everyone while they are on United Nations premises. The Host Country and Host City authorities are responsible for all arrangements relating to security and movement outside United Nations Headquarters.

Protection is provided by Host Country security authorities to Heads of State or Government, as well as to a limited number of other government officials, by the assignment of protection detail personnel. Arrangements for such assignments are initiated by the Washington embassy of the relevant country with the United States Department of State. In the case of Heads of State or Government, the respective embassies should contact the United States State Department.

Governments whose Head of State/Government are attending the special session may wish to have direct consultations with the United Nations Security and Safety Service, particularly with regard to accreditation of national security details.

Any questions should be directed to the United Nations Security and Safety Service, Inspector Emmett Nelson at (212) 963-9342 or to Sergeant Michael Pysarenko at (212) 963-7028.

Security Briefing

The United Nations Security and Safety Service has scheduled a briefing regarding general security arrangements at United Nations Headquarters on 10 June 1997, at 11:00 hours, in Conference Room 5. It is essential that security representatives attend this meeting.



6. Access to and within the United Nations Headquarters
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6. Access to and within the United Nations Headquarters

Access to the United Nations complex during the special session will be restricted to those persons who are properly accredited and who are wearing a United Nations grounds pass. For all government delegations (Member States or Observers), Intergovernmental Organisations and Specialized Agencies, grounds passes will be authorized by Protocol and Liaison Service and issued at the Pass and Identification Office. Grounds passes for representatives of UN Programmes will be issued by UN Security and Safety Service. For passes for delegations, including the accompanying parties of Heads of State/Government (other than Security and Media), please contact Mrs. Marybeth Curran Protocol and Liaison Service at 963-7181. For passes for national security officers accompanying the Heads of State/Government, please contact Captain Baldwin, Security and Safety Service, at 963-7531.

It must be emphasized that access to the United Nations will be denied to anyone not wearing a valid grounds pass. This is necessary for security reasons, given the risks implicit in a gathering of so many national leaders. To avoid last minute difficulties, all Governments are requested to ensure the proper accreditation of their delegations and accompanying parties.

Within the United Nations complex, once access has been gained by delegations and accompanying parties, there will be certain further restrictions on movements. Restricted areas have been designated encompassing the General Assembly Hall, the North Delegates Lounge and the West Foyer. Controls over access to restricted areas will be enforced by the Security and Safety Service.

The following UN ID cards are issued to members of Delegations

VIP Passes without photos Heads of State, Vice-Presidents, Crown Princes, Heads of Government and their spouses

VIP Passes with photos Cabinet Ministers and their spouses
Regular Photo Delegation ID Deputy Ministers and all other members of Delegations

Colour-coded access cards For restricted areas
Note: All spouses receive the same type of UN ID as their husbands/wives.

For VIP passes with photographs, official requests and two passport size photographs should be submitted in advance to Protocol and Liaison Service.

For all members of Delegations, a complete list of names with functional titles and affiliations should be sent to the Chief of Protocol. A copy of this list together with Form SG.6, "Registration of members of Delegations to Temporary Meetings at Headquarters" (see Annex VII) must be sent to the attention of Mrs Marybeth Curran, Protocol Accreditation. It is necessary to fill out only the bottom part of the Form SG.6. Approvals should be picked up in advance from Protocol and Liaison Service and if the photograph of the delegate is already in the computer system, passes can be collected in advance by Missions from the pass and identification unit.



7. Arrangements for Heads of State, Heads of Government and Heads of Delegations at the Cabinet Minister Level
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7. Arrangements for Heads of State, Heads of Government and Heads of Delegations at the Cabinet Minister Level

Permanent and Observer Missions are requested to designate a focal point from the Mission to be responsible for information regarding the special session and also to fill out the enclosed questionnaire, attached as Annex II, with reference to the participation of Heads of State/Government and Heads of Delegation at the Cabinet Minister level. Questionnaires should be submitted to the Chief of Protocol, Room S-0201A Tel: 963-7171, Fax 212-963-1921, as early as possible.



8. Tentative Programme of Activities During the Special Session
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8. Tentative Programme of Activities During the Special Session


Monday 23 June 1997

9.00-10.00

The President of the General Assembly and the Secretary-General greet Heads of Delegations (North Delegates Lounge)

10.00-1.00

Opening of the special session (Statements by the President of the Assembly and the Secretary-General; organizational matters; opening of the debate)

1.15-2.45

Lunch hosted by the Secretary-General in honour of Heads of State/Government

1.15-2.45

Side-Event 1: World Wildlife Fund (WWF) presentation on the implementation of Agenda 21 - Presentation of the case study manual that highlights successful sustainable development projects, based on WWF research. Panel participants include Claude Martin (President, WWF International), Gordon Sheppard (International Policy Director, WWF).

3.00-6.00

Second Plenary meeting of the special session (debate) First meeting of the Ad-Hoc Committee of the Whole (organizational matters; statements)

6.15-8.00

Side-Event: Panel on Finance (under discussion)



NOTE: On 23-25 June. UNESCO and the National Oceanic Atmospheric Administration (NOAA) of the United States will open the research ship "RUDE" of NOAA to the special session participants. Receptions by invitation may also take place aboard the ship.

Tuesday 24 June 1997

9.00-10.00

The President of the GA and the Secretary-General and greet Heads of Delegations (West Foyer)

9.00 a.m.

Opening of an Exhibition on Sustainable Technologies organized by UNDP, DPCSD, UNEP, the World Bank and Canada (Public Lobby)

10.00-1.00

Third Plenary meeting of the special session (debate)



Second Meeting of the Ad-Hoc Committee of the Whole (statements; negotiations on the final documents)

1.15-2.45

Side Event: Business Roundtable hosted by the World Business Council for Sustainable Development (lunch by invitation)

1.15-2.45

Side Event: Panel on Health, Environment and Sustainable Development (WHO)
Presentation of the report "Health & Environment in Sustainable Development: Five Years after the Earth Summit", followed by a discussion.



Side Event: Briefing by UNESCO "Learning - the Treasure Within" Presentation by Director General, Federico Mayor, of the Report of the International Commission on Education for the 21st Century (Delors Commission).

3.00-6.00

Fourth Plenary meeting of the special session (debate)



Ad-Hoc Committee of the Whole 2

6.15-8.00

Side-Event: Panel on Population, Women and Environment (UNFPA). A panel chaired by Nafis Sadik, Executive Director of UNFPA, comprising of a number of distinguished women from the North and the South.



Side-Event: Youth Agenda 21 Award Ceremony. Organised by Rescue Mission International, with support of the governments of Finland and Canada.

Wednesday 25 June 1997

9.00-10.00

The President of the GA and the Secretary-General greet the Heads of Delegations (West Foyer)

10.00-1.00

Fifth Plenary meeting of the special session (debate)



Ad-Hoc Committee of the Whole

1.15-2.45

Lunch hosted by the Secretary-General in honour of Heads of State/Government

1.15-2.45

Side-Event: MIT presentation on Global Partnerships on Technological Innovations for Sustainability. The presentation is based on the results of the Symposium on Global Accords on Sustainable Development: Innovations in Technology held in September 1996. Content include presentations of activities by 17 partner institutions from the public and private sectors.



Side-Event: Launching of the joint IUCN/WBCSD Guidelines on Biodiversity.
These Guidelines are a first joint attempt by scientists and business people to develop cooperative and constructive approaches to protection of biological diversity. Presenters will include high level representatives from IUCN and WBCSD.



Side-Event: High-Level Panel on Capacity Building (UNDP) (lunch by invitation)

3.00-6.00

Sixth Plenary meeting of the special session (debate)



Ad-Hoc Committee of the Whole

6.15-8.00

Side-Event: Roundtable on the Role of Indigenous Peoples in the Implementation of Agenda 21. Organized by WWF and the International Alliance of Indigenous and Tribal Peoples of the Tropical Forests (IAITPTF). Participants include Joji Carino (Executive Secretary of IAITPTF), Rigoberta Menchu (Nobel Peace Price recipient), Victor Hugo Cardenas (Vice-President, Government of Bolivia), Representative from the Government of Denmark, Yolanda Kakabadse (President of IUCN), Claude Martin (Director General of WWF).



Side-Event: Presentation of the book "Mountains of the World: a Global Priority" (Switzerland, FAO, IDRC, and UNESCO), followed by a discussion

Thursday 26 June 1997

9.00-10.00

The President of the General Assembly and the Secretary-General greet Heads of Delegations (West Foyer)

10.00-1.00

Seventh Plenary meeting of the special session (debate)



Ad-Hoc Committee of the Whole

1.15-2.45

Side-Event: National Councils for Sustainable Development (Earth Council)

3.00-6.00

Eighth Plenary meeting of the special session (debate)



Ad-Hoc Committee of the Whole

6.15-8.00

Side-Event: Third World Network (Details to be provided at a later date)

Friday 27 June 1997

10.00-1.00

Ninth Plenary meeting of the special session (debate)

1.15-2.45

Side-Event: Third World Network (Details to be provided at a later date)

3.00-6.00

Tenth Plenary meeting of the special session (conclusion of the debate, adoption of the final documents, closing of the special session)


9. Participation in the Meetings
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9. Participation in the Meetings (List of Speakers/ Speeches/ Documentation/ Interpretation)

It is expected that participants in the debate in the Plenary will include Member States, States members of specialized agencies but not members of the United Nations in a capacity of observers (as per para. 4 of General Assembly resolution 51/181), observers, some representatives of United Nations programmes and specialized agencies and non-governmental organizations. Other Participants may be heard in the Ad-Hoc Committee of the Whole

It has been proposed that statements should not exceed 7 minutes. To facilitate observance, a light system installed on the lectern would signal the approach of the seven-minute limit.

The provisional list of speakers is attached to the present note (see Annex I). Any change or addition to the list of speakers should be communicated to the General Assembly Affairs Division, Room S-3670, tel. 963-5063.

A minimum of 30 copies of the text of speeches to be delivered in the debate on the overall review and appraisal of the implementation of Agenda 21 should be submitted in advance to the Secretariat; failing this, delegations are urged to provide interpreters with five copies (for interpretation into the five other official languages) before the speaker takes the floor. If delegations wish to have the text of speeches distributed to all delegations, observers, specialized agencies, interpreters, record-writers and press officers, 350 copies are required.

Given the security arrangements in place for the nineteenth special session, texts of speeches to be made in the Plenary will have to be delivered to a receiving area in the Public Lobby between the hours of 7 and 8:30 a.m. by a delegation representative in possession of a valid grounds pass. Access will be through the 46th Street gate to the Visitors' Entrance, through the electronic screening area, where a representative of the Secretariat will accept the texts at a special counter. Only texts of speeches to be made that same day will be accepted.

Delegations who wish to make their statements available to non-governmental organizations should deliver copies to the NGO working area in Conference Room A, at the 1B level.

Delegations wishing to make their statements available to the press should bring a minimum of 150 copies to the Media Centre in Conference Room 1, at the 1B level, and 150 copies to the documents distribution counter in the third floor press area. No copying facilities will be available for these speeches.

Statements made in any of the six official languages of the General Assembly are interpreted into the other official languages. Any speaker may also make a statement in a language other than the official languages; however, in such cases, in accordance with rule 53 of the rules of procedure of the General Assembly, the delegation in question must provide either an interpreter or a written text of the statement in one of the official languages. On the basis of interpretation or written text, which is accepted by the Secretariat as representing the official text of the statement, it will be interpreted into the other official languages by United Nations interpreters. Moreover, the delegation concerned should make available to the interpreter someone who knows the language in which the statement is to be delivered and the official language into which it has been translated, to guide the interpreter through the translated text and to ensure synchronization between the speaker and the interpreter. Detailed arrangements for interpretation from non-official languages, including access by non-United Nations interpreters to the interpreter booths in the General Assembly Hall, must be made in advance with Mrs. Monique Corvington, Chief, Interpretation Service, room SA-B31, tel. 963-8233. Apart from the above exception, there will be no facilities for interpretation in non-official languages.



10. Programme for Spouses of Heads of State / Government
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10. Programme for Spouses of Heads of State / Government

Social events in honour of the spouses of Heads of State/Government present in New York will be hosted by Mrs. Nane Annan on Monday, 23 June and on Wednesday, 25 June 1997. Details of arrangements will be provided at a later date.


11. Arrangements for Bilateral Meetings
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11. Arrangements for Bilateral Meetings

a. Facilities

Limited facilities for bilateral meetings and contacts among Member States will be available during the nineteenth special session of the General Assembly. Ten suitably appointed temporary rooms, each furnished with eight chairs, will be available in the Chinese Lounge and the third floor gallery of the General Assembly Building for such consultations.

b. Reservation system

Within the designated bilateral meeting areas, a reservation system has been instituted in order to provide equitable and efficient use of the facilities.

A room reservation form (see annex V) has already been distributed to all permanent and observer missions for this purpose. Missions are kindly requested to use a separate form for each bilateral meeting and to forward them to Ms. Tanya Roszkowski, Meetings Servicing Unit, room lB-2, tel. 963-2643, fax. 963-9284 or via e-mail: bilats@un.org. These written requests should specify the date, time and exact duration of each meeting and should include the name of the other delegation participating in the bilateral meeting. Photo opportunities in connection with bilateral meetings will be available upon request.

Oral confirmation of the availability of space will be given shortly after receipt of each request, and information on room assignments will be provided two working days in advance of the nineteenth special session. Depending on the programme, every effort will be made to keep a delegation's appointments in the same room.


12. Media Arrangements and Services
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12. Media Arrangements and Services

a. Accreditation

The Accreditation Centre for media will be on the 6th floor of the Alcoa Building at 866 UN Plaza (48th Street East of First Ave). Its hours of operation are given in Section 3 above.

Those correspondents already possessing a valid United Nations grounds pass will not need additional accreditation for the special session.

Each member of the press corps accompanying a Head of State or Head of Government or Head of Delegation must complete an application for accreditation (see Annex IV). This form must then be attached to an official letter from the permanent mission, addressed to the Chief, Media Accreditation and Liaison Unit, Media Division, Department of Public Information. The letter must list the names of the media representatives with their functional titles and affiliation (i.e. news media organization). Additional forms are available from the Media Accreditation & Liaison Unit, room S-250, or the Accreditation Centre.

After arrival in New York, all members of the press corps accompanying the Head of State, Head of Government or Head of Delegation must present themselves to the Accreditation Centre, where they will have their photograph taken and be issued a United Nations grounds pass. For Security reasons, each member of the press corps will be required to wear both his/her United Nations pass and a national ID at all times.

b. Entry and screening procedures

The designated entrance for the media will be the Visitors entrance located at 46th Street and First Avenue. All media representatives will be required to present a valid United Nations grounds pass to United Nations Security Officers at the entrance gate. Media representatives will enter the conference building at the 1B level through the North Garden doors where all personnel and equipment will be screened.

Although adequate staff will be on hand for the screening, all press personnel are advised to arrive no later than 8:00 a.m. to allow sufficient time for screening. Last minute arrivals will encounter delays and may be further delayed should host country law enforcement personnel temporarily close First Avenue for priority motorcade movement.

c. Media Centre

In addition to the facilities available to the press on the third floor, a Media Centre will be established in Conference Room 1 for the use of all accredited media representatives. The following technical services will be available in Conference Room One:

* Television sets carrying live proceedings on closed circuit television in English.

* To facilitate dubbing of any of the proceedings, there will be visual and sound distribution boxes with provision for language selection, with floor audio and full interpretation into the six official languages (Arabic, Chinese, English, French, Russian and Spanish).

* Video channels will be available for video recording in international standards;

* Paging system for general announcements to the media.

* Telephone lines (at commercial rates) and electrical outlets (110 volts) to enable journalists to use their lap-top computers with modems;

* Press documents distribution centre;

* Distribution of tickets to the Press Gallery;

* Typewriters

Conference Rooms B, C and D are allocated for television broadcast organizations on a reservation basis.

d. United Nations audio visual materials

Photographs, videotapes and audio tapes are available from the United Nations. Each day during the special session, the offices which provide these services will be open from 9:00 a.m.

Photographs will be available to delegations for a nominal fee and to accredited correspondents free of charge. Photographs of morning speeches will be available during the afternoon of the same day; afternoon speeches, the following morning. Please direct inquiries and requests to:

United Nations Photo Library
Room S-805L
Fax: (212) 963-1658
Tel: (212) 963-6927

Videotapes of speeches are available for a fee in NTSC only, in VHS, U-matic (3/4"), and Betacam SP formats. Tapes ordered in advance will be available for pick-up immediately following the spee ch. Tapes ordered afterwards will be available by the next day. To request a videotape of a speech, contact: (212) 963-7652.

Live feeds are available through commercial carriers; contact (212) 963-7650 for information.

Please note that unilateral television production services will not be available from United Nations Television during the special session.

Audio cassettes of the speeches for the special session will be available, free of charge, from the United Nations Audio Library, located on the first basement concourse level (1B), in room GA-27; fax: (212) 963-3860; tel. (212) 963-9272, or 963-4186.

Speeches are normally available in the original ("floor") language in which they were delivered. Special requests for the recording of the interpreter's version in one of the six official languages (Arabic, Chinese, English, French, Russian and Spanish) should be made in advance, and are subject to the limitations of the recording facilities.

Accredited correspondents are provided with audio cassettes of news items free of charge. Delegates may request one cassette of each speech free of charge.

Additional copies, back orders and other special requests are subject to a charge and are handled by the Sound Recording Unit, room GA-13C, tel.: (212) 963-7658.

e. Pool coverage

Owing to logistics and space consideration, nearly all visual media coverage will be done by selected media pools. These pools are reserved exclusively for United Nations Television, United Nations photographers, international wire services and photo agencies. In the case of print media, the United Nations Correspondents Association (UNCA) will notify the Department of Public Information of its representative.

The official press corps accompanying a Head of State, Head of Government or a Head of Delegation, including the official photographer, will not be permitted to participate in these pools. The one exception will be the luncheon in which their Head of State, Head of Government or Head of Delegation participates, where the official photographer will be allowed to join the pool. In all instances these pools will be accompanied by a liaison staff from the Department of Public Information.

f. Visual coverage in the General Assembly Hall

Official photographers and official television crews will have an opportunity to cover the speech of their Head of State, Head of Government or Head of Delegation on a rotating basis, from the press booths surrounding the General Assembly Hall. Owing to space limitations, they may not remain to cover the other speeches during the special session. A limited number of still photographers, escorted by DPI liaison staff, will also be allowed to take photographs from the "bridge" at the back of the General Assembly Hall during the speech. These operations will be coordinated from the third floor liaison desk.

g. Tickets to the Press Gallery in the General Assembly Hall

There are 106 seats available for media representatives in the Press Gallery of the General Assembly Hall. Tickets will be distributed in the Media Centre. Details will be announced.

h. Copies of speeches for the press

Delegations wishing to make the speech of their Head of State, Head of Government or Head of Delegation available to the press should bring a minimum of 150 copies to the Media Centre in Conference Room One, located in the first basement (1B) and 150 copies to the documents distribution counter in the third floor press area. No copying facilities will be available for these speeches.

I. Arrangements for coverage of bilateral meetings held during the special session

Delegations wishing coverage by their official media and/or international press of bilateral meetings by their Head of State, Head of Government or Head of Delegation are urged to obtain prior agreement of both delegations to the press coverage. They should provide the Media Accreditation and Liaison Unit with details of scheduled bilateral meetings.

Since most of the bilateral meetings will be held in the booths specially prepared for the occasion, those photo opportunities will take place in these booths. Media representatives covering these meetings will be asked to assemble at the third floor liaison desk, from which point they will be escorted by a liaison officer from the Department of Public Information. Photo coverage will not be permitted in the case of bilaterals scheduled in other locations.

j. Press conferences and interviews

Room S-226 has been identified as the venue for press conferences during the special session. Missions wishing to schedule a press conference should contact the office of the Spokesman for the Secretary-General at (212) 963-7160/7161/7162

k. Journalists' briefing

A special briefing about the issues before the special session will be held for journalists on Thursday 19 June 1997 from 10 am until 12 noon in the press briefing room S-226 in the Secretariat Building . All members of the media are invited to attend. Further information may be obtained from the Department of Public Information: tel: 963-3771, fax: 963-1186, E-mail :vasic@un.org.


13. Official Luncheons
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13. Official Luncheons

There will be two official State Luncheons (stag) hosted by the Secretary-General, one in the North Delegates' Lounge on 23 June 1997 and the other in the Delegates' Dining Room on 25 June 1997. Each Head of State/ Government is invited to one of the luncheons with a party of two. Names of the two extra guests should be communicated to Protocol as soon as possible. Heads of Delegation are also invited.



14. Food and Refreshment Services
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14. Food and Refreshment Services

Continental breakfast will be served for Heads of State/Government and Heads of Delegation at Cabinet Minister level and their spouses in the North Delegates Lounge until 10:00 a.m. on 23 June and coffee service in the West Foyer until 10:00 a.m. every day from 24 - 27 June 1997.



15. Host Country Liaison
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15. Host Country Liaison

All inquiries concerning Host Country matters should be directed to the United States Mission, Mr. Robert C. Moller, at (212) 415-4131 during regular business hours; after hours, please call (212) 415-4444.



18. Secretariat Focal Points
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18. Secretariat Focal Points

The interdepartmental task force on the special session is responsible for coordination within the Secretariat of work related to the preparations for the special session. Specific queries can be directed to focal points as follows:

A. Advance Parties Coordination Protocol and Liaison Service
Paulose T. Peter
Room S-0201M
Tel: 963-7173
Tel: 963-7179
Fax: 963-1921

B. General Assembly Secretariat
General Assembly Affairs Division Vadim Perfiliev
Room: S-3380A
Tel: 963-0725

C. Committee of the Whole
Servicing of negotiations
Division for Sustainable Development/DPCSD
Andrey Vasilyev
Room: DC2-2224
Tel: 963-5949
Fax: 963-4260

D. Side Events
Division for Sustainable Development/DPCSD
Governments & International Organisations
Andrey Vasilyev
Room DC2-2224
Tel: 963-5949
Fax: 963-4260

NGOs & Major Groups Zehra Aydin
DC2-2262 Tel: 963-8811
Fax: 963-1267

E. Arrangements for interpretation from Interpretation Unit
non-official languages Monique Corvington
Room: SA-B31
Tel: 963-8233

F. Non-governmental organisations
NGO Section/ DPCSD
registration/ accreditation Farida Ayoub
DC1-10th floor
Tel: 963-4842 or 963-4843
Fax: 963-4892

G. Major Groups', including NGO's, participation
Division for Sustainable Development/DPCSD
Zehra Aydin
DC2-2262
Tel: 963-8811
Fax: 963-1267

H. Protocol
Protocol and Liaison Service Paulose T. Peter
Room S-0201M
Tel: 963-7173 or 963-7179
Fax: 963-1921

Delegation Accreditation & Registration
Marybeth Curran
S-0201
Tel: 963-7181
Fax: 963-1921

I. Security
General Inspector Emmet Nelson
Tel: 963-9342
Sergeant Michael Pysarenko
Tel: 963-7028

Passes for national security officers
Captain Baldwin
Tel: 963-7531

J. Media
Photograph requests
United Nations Photo Library Room: S-805L
Tel: 963-6927
Fax: 963-1658

Video tapes of speeches Tel: 963-7652

Audio cassettes of speeches
United Nations Audio Library Room: GA-27 (first basement concourse level (1B))
Tel: 963-9272 or 963-4186
Fax: 963-3860

Scheduling of press conference
Office of Spokesman for the Secretary-General
Tel: 963-7160 or 963-7161 or 963-7162

Live feeds information Tel: 963-7650

K. Facilities for Bilateral Meetings
Meetings Servicing UnitTanya Roszkowski
Room: 1B-2
Tel: 963-2643
Fax: 963-9284

L. Medical Services. EMERGENCIES Tel: 963-7777

M. Travel of representatives of least developed countries
DAM/CSS Anna Frangipani-Campino
Tel: 963-5832

N. Travel of representatives of the developing countries who are not least developed (subject to availability of extra budgetary funding)

Executive Office/DPCSD Mineko Adams
DC1-1024
Tel: 963-4426
Fax: 963-2700

O. Host country matters United States Mission
Robert. C. Moller
415-4131 (regular business hours)
415-4444 (after hours)

Participating Governments are responsible for all other arrangements, including travel to New York, entry formalities, ground transportation, accommodations, attention to special health and medical considerations, secretarial and telecommunication services, advance visits and for delegations programme of activities that are not directly related to the special session. Participating governments should observe all regular procedures to United Nations Headquarters, as stated in section XIX of the United Nations Manual of Protocol (ST/SG/4/REV.6), Information for Delegations (ST/CS/45) and other guidelines and instructions.



Annex I
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Annex I - Provisional List of Speakers

No. 4 19 May 1997

GENERAL ASSEMBLY - NINETEENTH SPECIAL SESSION

Debate on the Overall Review and Appraisal of the Implementation of Agenda 21

Provisional List of Speakers

Monday
23 June 1997
morning
1. BRAZIL (HS)
2. CANADA (HG)
3. JAPAN (HG)
4. MALAYSIA (HG)
5. SPAIN (HG)
6. UNITED KINGDOM (HG)
7. GERMANY (HG)
8. FRANCE (HS)
9. UNITED STATES (HS)
10. NETHERLANDS (HG)
11. BELARUS (HS)
12. ITALY (HG)
13. ARGENTINA (HS)

afternoon
1. RUSSIAN FEDERATION (HS)
2. PORTUGAL (HG)
3. ROMANIA (HG)
4. SOUTH AFRICA (VP)
5. GREECE (HG)
6. DENMARK (HG)
7. UNITED REPUBLIC OF TANZANIA (HS)
8. IRELAND (HG)
9. REPUBLIC OF KOREA (HG)
10. BELGIUM (HG)
11. NICARAGUA (HS)
12. FEDERATED STATES OF MICRONESIA (HS)
13. URUGUAY (VP)
14. Mexico (M)
15. Indonesia (M)
16. Philippines (M)
17. Sweden (M)
18. Australia (M)
19. San Marino (M)
20. China (M)
21. Algeria (M)
22. Kyrgyzstan (PR)

Tuesday 24 June 1997

morning
1. UKRAINE (HG)
2. BOTSWANA (HS)
3. NORWAY (HG)
4. MALDIVES (HS)
5. MONACO (CP)
6. ZIMBABWE (HS)
7. SURINAME (HS)
8. LITHUANIA (HS)
9. SLOVENIA (HG)
10. ICELAND (HG)
11. COSTA RICA (HS)
12. CUBA (HS)
13. KAZAKSTAN (HS)
14. GUATEMALA (HS)
15. Mozambique (M)
16. New Zealand
17. Jamaica (M)
18. Myanmar (M)
19. Bolivia (M)

afternoon
1. LUXEMBOURG (HG)
2. GABON (HS)
3. SLOVAKIA (HG)
4. BENIN (HS)
5. EL SALVADOR (VP)
6. GUYANA (HS)
7. THAILAND (HG)
8. POLAND (HS)
9. COLOMBIA (VP)
10. SINGAPORE (HG)
11. Namibia (M)
12. Ghana (M)
13. Cote d'Ivoire (M)
14. India (M)
15. Saint Kitts and Nevis (M)
16. Estonia (M)
17. Turkey (M)
18. Armenia (PR)
19. Djibouti (PR)

Wednesday 25 June 1997
morning
1. FINLAND (HG)
2. CYPRUS (HS)
3. ANTIGUA AND BARBUDA (HG)
4. BAHAMAS (HG)
5. MARSHALL ISLANDS (HS)
6. SAINT LUCIA (HG)
7. FIJI (HS)
8. Venezuela (M)
9. Madagascar (M)
10. Niger (M)
11. Islamic Republic of Iran (M)
12. Trinidad and Tobago (M)
13. Lao People's Democratic Republic (M)
14. Seychelles (M)
15. Morocco (M)
16. Tunisia (M)
17. Lesotho (M)
18. Malta (M)
19. Austria (M)

afternoon
1. HUNGARY (HS)
2. COMOROS (HS)
3. REPUBLIC OF MOLDOVA (HG)
4. BULGARIA (HS)
5. Swaziland (M)
6. Solomon Islands (M)
7. Viet Nam (M)
8. Sri Lanka (M)
9. Mauritius (M)
10. Chile (M)
11. Oman (M)
12. Burkina Faso (M)
13. Paraguay (M)
14. Haiti (M)
15. Malawi (M)
16. Yemen (PR)
17. Ethiopia (PR)
18. Mongolia (PR)
19. Jordan (PR)

Thursday26 June 1997morning
1. DOMINICAN REPUBLIC (VP)
2. PAPUA NEW GUINEA (HS)
3. PERU (HS)
4. UGANDA (HS)
5. Liechtenstein (M)
6. Togo (M)
7. Honduras (M)
8. Burundi (M)
9. Nigeria (M)
10. Latvia (M)
11. Bangladesh (M)
12. Senegal (M)
13. Nepal (M)
14. Cape Verde (M)
15. Egypt (M)
16. Barbados (M)
17. Angola (M)
18. Pakistan (M)
19. Samoa (PR)

afternoon
1. ECUADOR (HS)
2. CROATIA (HG)
3. AFGHANISTAN (HS)
4. THE former YUGOSLAV REPUBLIC OF MACEDONIA (HG)
5. KENYA (HS)
6. Tajikistan (M)
7. Czech Republic (M)
8. Panama (M)
9. Iraq (M)
10. Azerbaijan (M)
11. Sudan (M)
12. Syrian Arab Republic (PR)
13. Uzbekistan (PR)
14. Turkmenistan (PR)
15. Andorra (PR)
16. Libyan Arab Jamahiriya (PR)
17. Democratic People's Republic of Korea (PR)
18. Qatar (PR)

Friday 27 June 1997
morning
1. Gambia (M)
2. Zambia (M)
3. Guinea (M)
4. Saudi Arabia (M)
5. Congo (M)
6. Lebanon (M)
7. Kuwait (PR)
8. Bahrain (PR)
9. United Arab Emirates (PR)
10. Israel (PR)
11.
12.
13.
14.
15.
16.
17.
afternoon
1.
2.
3.
4.
5.
6.
7.



Annex II
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Annex II - Heads of State/Government/Delegation Questionnaire

NINETEENTH SPECIAL SESSION OF THE GENERAL ASSEMBLY
23-27 June 1997

HEADS OF STATE/GOVERNMENT/DELEGATION QUESTIONNAIRE

Name

Title

Country

1. ARRIVAL in New York

Date of arrival: day month time am/pm

Date of departure: day month time am/pm

2. HOTEL or residence in New York

Name of Hotel:

3. Will the dignitary be accompanied by a SPOUSE? Yes No

Name of spouse: First Last

Will spouse arrive with dignitary? Yes No

Will spouse attend the special session Yes No

4. Will a SPECIAL DIET be needed?

Dignitary: yes no Spouse:yesno

If yes, specify: dignitary: spouse:
5. Focal Point at the Mission:

Name

Tel:

Cellular:

Date this information submitted/updated

day month year

Completed form should be submitted to the Chief of Protocol, Room S-0201, Protocol and Liaison Service




Annex III
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Annex III - Participation of Major Groups at Earth Summit+5



(This is an informal note prepared by the Division for Sustainable Development/DPCSD)

The special session of the General Assembly for an overall review and appraisal of implementation of Agenda 21 (informally known as Earth Summit+5) will take place 23-27 June 1997 at the United Nations Headquarters in New York. The special session will conduct an overall review and appraisal of Agenda 21 implementation since the 1992 Earth Summit in Rio de Janeiro.

WHO CAN PARTICIPATE
Any non-governmental organization that is in consultative status with the Economic and Social Council of the United Nations (including the list of NGOs who are accredited to participate in the meetings of the Commission on Sustainable Development and related bodies) can send representatives to the special session and attend the various meetings. A description of NGO access to different meetings is provided below.

REGISTRATION

ECOSOC accredited NGOs need to write to the DPCSD NGO Section to request passes for their representatives to attend the special session. The coordinates of the NGO Section are as follows:

Mailing Address 1 United Nations Plaza, 10th Floor
New York, NY, 10017, USA
Telephone: 212-963-4842, or 963-4843,
Fax: 212-963-4892

(NGOs can also fax their letters to the CSD Secretariat at 212-963-1267)

Please be advised that last minute registration arrangements will not be possible. Similarly, guest passes or one-day passes will not be available.

REGISTRATION SCHEDULE

Registration will be open from 11 to 27 June 1997. Regular working hours will be 9 am to 5 pm. The Centre will be open the weekend of 21 to 22 June 1997. During the period of 22 June till 24 June the Centre will be open after regular working hours as required

REGISTRATION VENUE

866 UN Plaza (ALCOA Building, 48th Street East of First Avenue), 6th floor.

FUNDING

There is no financial assistance available from DPCSD for travel and accommodation of NGOs. Participating NGOs must be prepared to cover related costs.

ACCESS TO MEETINGS

The special session will involve the following official meetings held in parallel:
Plenary meeting -- in the General Assembly Hall, 2nd Floor of the General Assembly Building
Ad-Hoc Committee of the Whole- in Conference Room 3, First Basement, UN Secretariat

Access:
...... to the Plenary
The entire second floor of the General Assembly and Conference Buildings will be a designated restricted area. Entry to the area will require a special pass that allows the bearer beyond the security check points.

A limited number of tickets have been arranged for the use of NGOs to access the GA Hall. For each of the 10 plenary meetings, there will be 125 tickets for NGOs to observe the debate from the 4th Balcony of the GA Hall. These tickets will be distributed through NGLS. Additional information will be provided later.

A limited number of NGO statement slots are available during the Plenary. Please see section titled "NGO Statements in the Plenary" below for more information

.........to the Ad hoc Committee of the Whole
The Committee of the Whole is the 'working group' of the special session. The Committee's main task is to finalize the negotiations of the texts that will be adopted by the General Assembly on the last day of the special session.

NGO access to the Ad hoc Committee of the Whole will be based on the practice of the main Committees of the General Assembly and the Commission on Sustainable Development. In other words, NGO participants can observe the work of the Committee, request statement opportunities, disseminate information etc.

NGO STATEMENTS IN THE DEBATE IN THE PLENARY

A total of 12 speaking slots in the debate in the Plenary have been allocated to non-governmental participants. Given the limited number of slots and the large number of major group organizations expected to attend the special session, the President of the General Assembly has put in place a mechanism of consultation based on the lead actors who facilitated the organization of the Dialogue Sessions with Major Groups at the Fifth Session of the Commission on Sustainable Development.

The distribution of the 12 slots among the major group categories will be as follows:


Major Group (slots)
Lead Organizations Invited to propose speakers

Youth (1)

Rescue Mission, REJULADS, CEN-Youth Caucus, Q2000

Women (1)

WEDO

Indigenous People (2)

International Alliance of Tribal Peoples of the Tropical Forest; International Indian Treaty Council, Innuit Circumpolar Conference


NGOs (2)
CSD NGO Steering Committee, ELCI, EEB

Local Authorities (1)

ICLEI

Workers/Trade Unions (1)
ICFTU

Business and Industry (2)
WBCSD, ICC

Scientific/Technological Communities (1)
ICSU, IUCN

Farmers (1)
WSAA, IFOAM, IFAP

The President of the General Assembly will select the speakers from among those proposed based on the following criteria (based on GA decision 51/467 of 18 April 1997).

---representing ECOSOC accredited organization.

---Geographical balance in the overall number of speakers

---Gender balance in the overall number of speakers

---Highest possible level representation

FACILITIES TO INCREASE ACCESS TO THE DEBATE IN THE PLENARY

125 seats will be reserved for NGOs on the Balcony of the GA Hall. Direct video links from the GA Hall will be available in Conference Room 4 which is designated as an NGO meeting room.

WORKING SPACE FOR PARTICIPATING NGOs

The following arrangements have been made to provide space for various NGO meetings and activities:

Conference Room 4: designated NGO room where participating NGOs can hold strategy meetings, organize side events or briefing meetings. The administration and scheduling of this room will be handled by NGLS in collaboration with the CSD NGO Steering Committee and the CSD Secretariat. Small suite of offices at the back of this room can be used as an office for NGO Coordination process such as the NGO Steering Committee.

Conference Rooms A & E: working rooms for NGOs. Computer systems be available in room A to facilitate the work of the NGOs. Those NGO representatives who wish to bring their own computer equipment are welcome to use this room to conduct their work. Two Internet hook-ups will be arranged.
DISTRIBUTION OF MATERIALS

Distribution of printed materials on the 2nd floor of the General Assembly building will not be allowed. Printed material can be distributed on tables that will be available outside the conference rooms 1, 3, and 4 in the first basement.

SIDE EVENTS

Given the limited time of a one-week special session, only a small number of side events are possible. These events are scheduled outside the official meeting times (that is, 1:15-2:45 pm or 6-8 pm). They will not be scheduled in parallel to the official meetings (that is between 10 am-1 pm and 3-6 pm). The tentative schedule of the side events can be requested from the CSD Secretariat after 30 May 1997.

_________________________________________________________________

This information note as well as other information relevant to Earth Summit+5 is available on the Internet at the following addresses:

http://www.igc.apc.org/habitat/summit
http://www.un.org/dpcsd/earthsummit
Please circulate this information note among your contacts to help the CSD Secretariat to reach as many people as possible.
_________________________________________________________________



Annex IV
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Annex IV - Request for Accreditation of Media Representatives

EARTH SUMMIT +5

Special Session of the United Nations General Assembly to Review and Appraise the Implementation of Agenda 21

New York, 23-27 June 1997

REQUEST FOR ACCREDITATION OF MEDIA REPRESENTATIVES

PERSONAL DATA

1. Name: (Family name) (First name)

2. Place and date of birth:

3. Nationality:

4. Passport number:

5. Permanent office address (if different from your organization's headquarters):
Telephone: Fax:

6. For contact during Conference:

Address:

Telephone: Fax:

DATA ON THE MEDIA ORGANIZATION YOU REPRESENT

7. Name of organization:

8. Contact person and title:

9. Headquarters' mailing address:

Telephone: Fax:

10. Status/Ownership:
Educational/Public Government/State
Private Other (specify):

11. Type of medium (check as many as necessary):

Daily newspaper Photo/visual service
Television News agency/service
Radio Weekly publication
Other (specify):

12. Position: Cameraperson Director Photographer Reporter Correspondent Editor Producer
Technician Other (specify):

13. Working language(s) of your media organization:

14. Your main news topic(s) or field(s) of coverage (if applicable):

PROCEDURES TO APPLY FOR MEDIA ACCREDITATION

Bona fide representatives of the mass media -- press, photo, radio, television and film -- will be accredited for coverage of the EARTH SUMMIT +5 Special Session of the United Nations General Assembly, to Review and Appraise the Implementation of Agenda 21, to be held at the United Nations Headquarters, New York, from 23-27 June 1997.

Completed application form must be accompanied by a letter of assignment, issued on official letterhead and signed by the Editor or Bureau Chief. It should be mailed or faxed to:

Media Accreditation and Liaison Unit
Media Division
Department of Public Information
U. N. Headquarters, Room S-250
New York, N.Y. 10017, U.S.A.
Fax No.: (212) 963-4642

Application will not be acknowledged. For those who have applied by mail, passes will be issued at the United Nations Headquarters, upon presentation of two forms of photo ID (passport, official national press pass, drivers license, work ID, etc.)

PLEASE NOTE: Application forms will be considered ONLY if accompanied by a letter of assignment. INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED. Accreditation to United Nations is free of charge.

PLEASE DO NOT SEND ANY FORM OF PAYMENT.



Annex V - Bilateral Room Request Form
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Annex V

NINETEENTH SPECIAL SESSION OF THE GENERAL ASSEMBLY

BILATERAL ROOM REQUEST FORM

Mission:

Contact Person:

Telephone Number:

Fax Number:

E-Mail Address:

Date of Meeting:

Start Time:
End Time:

No. of Participants: (Room will accommodate a maximum of 8 persons)

Level- Head of State/Government; Ministerial; Other:


List Other Delegation(s) participating in bilateral meeting:



Services Requested:




A separate from should be completed fro each bilateral meeting

Please send completed form(s) to Ms. Tanya Roszkowski, Meetings Servicing Unit, Room S-1B-O2.
Tel: 212-963-2643;
Fax: 212-963-9284.
E-mail: bilats@un.org